7shifts vs When I Work
Short answer: 7shifts costs less for one location of up to 15 people who need just the schedule: its Comp plan is free, and When I Work has no free plan. For the time clock, labor reports and paid time off, When I Work at $2.50 a user costs less up to 35 people at one location; from 36, 7shifts Pro at $89.99 a month per location costs less.
Shift Amp schedules your whole team for free, at any size and at every location. Pro adds the time clock, labor reports and paid time off for $2 a member a month, with no location fees.
Head to head
| 7shifts | When I Work | |
|---|---|---|
| Free plan | Comp: 1 location, up to 15 employees (stronger) | None; a 14-day free trial |
| How it’s priced | Per location | Per user: $2.50, or $5 with several locations |
| Automatic scheduling | Premium | Every plan (stronger) |
| Shift tasks | $12.99 add-on, or Premium | Every plan (stronger) |
| 20 people at 1 location, with reports | $89.99 a month on Pro | $50 a month (stronger) |
| 50 people at 1 location, with reports | $89.99 a month on Pro (stronger) | $125 a month |
Which to choose
7shifts, When I Work or Shift Amp?
Here’s who each one suits.
Choose 7shifts if…
- You run one location with up to 15 people and need the schedule, shift trades and time off for free. 7shifts Comp covers them, where When I Work has no free plan.
- You have 36 to 60 people at one location and need the time clock, labor reports and paid time off. 7shifts Pro is $89.99 a month for the location.
Choose When I Work if…
- You need the time clock, labor reports and paid time off for up to 35 people at one location. When I Work is $2.50 a user.
- You run several smaller locations. When I Work’s $5 a user costs less than 7shifts Pro’s $89.99 per location while each site has fewer than 18 people.
- You want automatic scheduling and shift tasks on the entry plan. When I Work includes both, where 7shifts puts automatic scheduling on Premium.
Choose Shift Amp if…
- You want your whole team on the schedule for free, whether that’s 8 people or 80, at one location or ten. Shift Amp’s Free plan has no cap.
- You want shift swaps, availability, open shifts and messaging included. They’re all on the Free plan.
- You want the time clock, a kiosk, labor reports and paid time off without a location fee. Pro is $2 a member a month, less than When I Work’s $2.50.
- You want to try everything first. Every new team gets 14 days of everything, Pro included.
No credit card required.
Pricing
Is 7shifts cheaper than When I Work?
It depends on your team size, your locations and what you need. Try your numbers, with Shift Amp alongside.
What you need
Monthly cost for 20 people
$79.99 a month billed annually
$2.50 a user a month
$2 per member a month, with no location fees
When I Work costs less than 7shifts here: $50 a month against $89.99. Shift Amp Pro comes to $40, $10 a month less than When I Work.
| Team size | 7shifts | When I Work | Shift Amp | |||
|---|---|---|---|---|---|---|
| Comp | Pro | One location | Several locations | Free | Pro | |
| 5 people | $0 | $89.99 | $12.50 | $25 | $0 | $10 |
| 10 people | $0 | $89.99 | $25 | $50 | $0 | $20 |
| 15 people | $0 | $89.99 | $37.50 | $75 | $0 | $30 |
| 25 people | Over the 15-user cap | $89.99 | $62.50 | $125 | $0 | $50 |
| 50 people | Over the 15-user cap | $89.99 | $125 | $250 | $0 | $100 |
| What’s included | 1 location, up to 15 employees. Scheduling, shift trades, availability and time off. | Up to 60 employees a location. Time clock, PTO balances, geofencing and attendance. | Scheduling, time clock, messaging and labor reports. | Adds unlimited locations, labor sharing and custom reports. | The schedule, swaps, messaging and shift tasks, at any team size. | Adds the time clock, timesheets, labor reports and paid time off. $2 a member. |
7shifts prices each location. Comp covers one location of up to 15 employees, and Pro allows up to 60 employees per location. Billed annually, Pro is $79.99 a month per location. When I Work takes 5% off for annual billing, paid up front, and doesn’t refund cancellations.
Feature by feature
How do the features compare?
We show 7shifts on its free Comp plan and on Pro, and When I Work on its plans for one location and for several. Where a feature needs a paid plan, we name the plan.
| Feature | 7shiftsComp and Pro | When I WorkOne location and Several locations | Shift AmpFree and Pro |
|---|---|---|---|
| Scheduling | |||
| Schedule builderBuild the week, then publish it. | Free Comp plan | Every plan | Free plan |
| Week templatesReuse a whole week. | Essentials and up | Every plan | Free plan |
| AvailabilitySee who can work while you place shifts. | Free Comp plan | Every plan | Free plan |
| Shift swapsYour team trades shifts in the app. | Free Comp plan | Every plan | Free plan |
| Open shiftsPost shifts your team can claim. | Free Comp plan | Every plan | Free plan |
| Automatic schedulingFill shifts without placing each one. | Premium | Auto Scheduling, every plan | Auto-assign, Free plan |
| Time tracking | |||
| Mobile time clockClock in from a phone. | Essentials and up | Every plan, with GPS | Pro |
| Kiosk time clockA shared device by the door. | Essentials and up | Every plan | Pro |
| GeofencingCheck where people clock in. | Pro | GPS clock-in, every plan | Pro |
| Attendance trackingNo-shows, sick days and late arrivals. | Pro | Every plan | No-shows and sick days on Free, full tracking on Pro |
| Labor costs | |||
| Labor cost while schedulingSee what a shift costs as you place it. | Essentials and up | Every plan | Free plan |
| Labor reportsHours and wages over any period. | Essentials and up | Standard reports, every plan | Pro |
| Paid time off balancesApprove time off against what is left. | Pro | Every plan | Pro |
| Team | |||
| Group messagingThreads for a team or location. | Essentials and up | Every plan | Free plan |
| Shift tasksAttach the work to the shift. | $12.99 add-on, or Premium | Every plan | Free plan |
| iOS and Android appsFor managers and their teams. | Every plan | Every plan | Free plan |
Why Shift Amp
Where Shift Amp comes out ahead
Whether you run one small location or several, here’s where you get more for less.
Free for your whole team
- Shift Amp
- Free for the schedule at any team size, at every location.
- 7shifts
- Free for one location of up to 15 employees.
- When I Work
- No free plan. $2.50 a user from the first.
Auto-assign and tasks included
- Shift Amp
- Both on the Free plan.
- 7shifts
- Automatic scheduling is on Premium, $149.99 a month per location, and shift tasks are a $12.99 add-on.
- When I Work
- Included, on a paid plan from $2.50 a user.
No location fees
- Shift Amp
- $2 a member for the time clock, labor reports and paid time off, at any number of locations.
- 7shifts
- Pro is $89.99 a month for each location.
- When I Work
- $2.50 a user, or $5 with several locations.
No credit card required.
Switching
From 7shifts or When I Work to Shift Amp
Three steps, and you can run both for a week before you move everyone over.
- 1
Start your free account
Add your locations and positions. No credit card needed.
- 2
Bring your team over
Export your team list, save it as a CSV and import it, up to 200 people per file.
- 3
Build and publish the week
Rebuild your current week once, save it as a template, then publish.
FAQ
7shifts vs When I Work, answered.
Is 7shifts cheaper than When I Work?
For one location of up to 15 people who need just the schedule, yes: 7shifts Comp is free, and When I Work has no free plan. With the time clock, labor reports and paid time off, When I Work costs less up to 35 people at one location, and 7shifts Pro at $89.99 a month per location costs less from 36.
How does Shift Amp compare to 7shifts and When I Work?
Shift Amp is free for the schedule at any team size, with shift swaps, availability, open shifts, messaging and shift tasks included. Pro adds the time clock, labor reports and paid time off balances for $2 a member a month, with no location fees.
Is 7shifts free?
Yes, for one location of up to 15 employees, on its Comp plan, which covers scheduling, shift trades, availability and time off. The time clock and team messaging start on Essentials, $44.99 a month per location.
Does When I Work have a free plan?
No. It has a 14-day free trial with no credit card, then $2.50 a user for one location or $5 for several.
Try Shift Amp on your week.
Scheduling is free for your whole team at any size, and every new team gets 14 days of everything, Pro included.
No credit card required.
How we compared
Facts verified . We checked each product’s public plans and features using the vendors’ own pricing pages and help centers. 7shifts and When I Work are trademarks of their owners. Shift Amp is not affiliated with or endorsed by either.
Sources
- 7shifts, Plans & Pricing. Accessed Oct 23, 2026.
- 7shifts, How is the employee limit calculated in my account?. Accessed Oct 23, 2026.
- When I Work, Pricing. Accessed Oct 23, 2026.
- When I Work, Switching to a Different Plan. Accessed Oct 23, 2026.
- When I Work, Setting Up a Time Clock Terminal. Accessed Oct 23, 2026.
- When I Work, Terms of Service. Accessed Oct 23, 2026.
- Shift Amp, Pricing. Accessed Oct 23, 2026.